Regular City Council Meeting
February 21, 2006
The Mt. Vernon City Council met in Regular Session on Tuesday, February 21, 2006, at 7:00 p.m. in the Community Building at Veterans Park.
Mayor Milton R. Sees called the Regular Meeting to order. Reverend Jerry Van Houtin of Victory Christian Church gave the invocation.
The Pledge of Allegiance was given.
Roll call showed present: Council Member Ricky D. Heck, Council Member John Howard, Council Member David E. Keen, Council Member Mike Walker and Mayor Milton R. Sees.
The journal for the February 6, 2006 Regular City Council Meeting was presented for any additions, corrections or deletions. Motion by Council Member David E. Keen to approve the journal for the February 6, 2006 Regular City Council Meeting as presented. Second by Council Member Ricky D. Heck. Yeas: Heck, Howard, Keen, Walker and Sees.
The Consolidated Vouchers for Accounts Payable for February 2006 in the amount of $1,049,627.40 were presented for Council’s consideration. Motion by Council Member John Howard to approve the Consolidated Vouchers for Accounts Payable for February 2006 in the amount of $1,049,627.40 as presented. Second by Council Member Mike Walker. Yeas: Heck, Howard, Keen, Walker and Sees.
City Manager Roy L. Payne stated that proposals had been received for the Annual Fireworks Display for the Salute to Freedom, July 4th. Mr. Payne asked Mrs. Bonnie Jerdon to come forward and report on the bids received. Mrs. Jerdon stated that only one bid was received and one letter stating that the company would not bid. The bid received was from S & N Fireworks of Lincoln, Illinois. Mrs. Jerdon stated that this is the company that has provided the fireworks for the last few years. The bid request was for $20,000.00 and the company would give us the amount of fireworks for that amount of money. Staff has been very satisfied with the programs that S & N has given in the past. Council Member David E. Keen asked if there would be a rain date. Mrs. Jerdon stated that there would not be a rain date. In the past a rain date has been very costly. Staff recommends the acceptance of the bid from S & N Fireworks for the Salute To Freedom Fireworks Display for the 4th of July. City Manager Roy L. Payne concurred. Motion by Council Member John Howard to accept the bid from S & N Fireworks of Lincoln, Illinois for the 4th of July Salute to Freedom Fireworks Display as presented. Second by Council Member Ricky D. Heck. Yeas: Heck, Howard, Keen, Walker and Sees.
City Manager Roy L. Payne stated that bids were received for a Salt Storage Facility. Mr. Payne asked Public Works Assistant Superintendent Dale Mick to present the bids received. Mr. Mick stated that there were five bids received. The bids were as follows:
EAHC, Inc - Effingham, IL $ 69,965.65
Lipps Const. - Mt. Vernon, IL $ 99,640.00
Park Lane Const. - Clyde, NY $158,400.00
Envirotech Structures - Saginaw, MI $159,280.00
Dome Corp of NA - Saginaw, MI $198,960.00
Mr. Mick spoke regarding the types of structures that were bid. Mr. Mick stated that the low bid was from EAHC, Inc. of Effingham, IL. Discussion was held regarding the use of blocks for the lower walls and the chance of them being damaged with the buckets and loaders. City Manager Roy L. Payne stated that the low bidder is bidding a tarp construction. Some of the bidders bid wood frame structures. The dome structure came in at nearly $200,000.00. Mr. Payne stated that there is $90,000.00 in the budget for this project. Motion by Council Member David E. Keen to table the bids for two weeks until the structures can be studied more. Second by Council Member Ricky D. Heck. Yeas: Heck, Howard, Keen, Walker and Sees.
City Manager Roy L. Payne spoke regarding the bids for items at the Brennan Klein Field at Lincoln Park. These bids were tabled from last council meeting to look into the costs. Mr. Payne stated that Staff is recommending the following:
Package I - Award it to Lipps Construction in the amount of $ 266,068.00 the low bidder. Mr. Payne stated that Staff is recommending the Awarding of Package 2 to Johannes Construction in the amount of $ 25,767.00. They were the low bidder. Mr. Payne stated that staff is recommending that Package 3 bids be rejected at this time. This was for the concession building. Council Member Mike Walker asked if the concession building was to be re-bid. Mr. Payne stated that we are back to the drawing board at this time for that part of the bid. Possibly changing the design will change the bid. The concession stand is not part of the grant so there is no time constriction on that part of the bid. Motion by Council Member David E. Keen to Award the Bid for Package I to the Low Bidder, Lipps Construction in the amount of $ 266,068.00 and to Award the Bid for Package 2 to Johannes Construction the low bidder in the amount of $ 25,767.00 per staff recommendation and to Reject the Bids for Package 3 to be re-bid. Second by Council Member John Howard. Yeas: Heck, Howard, Keen, Walker and Sees.
City Manager Roy L. Payne presented for Council’s consideration the Request for Approval of the Audit Report for FY 2004/2005 as Prepared by Krehbiel & Associates. This item was tabled from the last meeting to allow Council to look over the figures. Mayor Milton R. Sees asked if Council had any questions regarding the budget. None were heard. Motion by Council Member Mike Walker to Approve the Audit Report as presented by Krehbiel and Associates for the 2004/2005 FY Audit. Second by Council Member John Howard. Yeas: Heck, Howard, Keen, Walker and Sees.
City Attorney David R. Leggans presented for Council’s consideration the First Reading of an Ordinance Rezoning Property Located at 318 S. 5th Street and 424 Casey Avenue from Class RM2 to Class B-2. The petitioning party is Loyd Bradford, Jr. Mr. Stan Drennan spoke on behalf of his brother-in-law Mr. Bradford. Mr. Bradford would like to change the zoning on this property to allow for a warehouse to store caskets. Mr. Drennan asked for a suspension of the rules since there were no objectors to his request. Motion by Council Member David E. Keen to Suspend the Rules to Vote on an Ordinance. Second by Council Member Ricky D. Heck. Yeas: Heck, Howard, Keen, Walker and Sees. Motion by Council Member David E. Keen to Adopt Ordinance # 2006-3, an Ordinance Rezoning Property Located at 318 S. 5th Street and 424 Casey Avenue From Class RM2 to Class B-2 for Petitioner Loyd Bradford, Jr. Second by Council Member John Howard. Yeas: Heck, Howard, Keen, Walker and Sees.
City Attorney David R. Leggans presented for Council’s consideration Resolutions Authorizing Giving of Notice of Dangerous and Dilapidated Structures for Properties Located at 902 Bell, 1211 S. 9th Street, 415 S. 20th Street, 500 S. 17th Street, 313 S. 10th Street and 829 S. 19th Street. Motion by Council Member John Howard to Adopt the Resolutions Authorizing the Giving of Notice of Dangerous and Dilapidated Structures for Properties Located at 902 Bell, 1211 S. 9th Street, 415 S. 20th Street, 500 S. 17th Street, 313 S. 10th Street and 829 S. 19th Street as presented. Second by Council Member Ricky D. Heck. Yeas: Heck, Howard, Keen, Walker and Sees.
City Attorney David R. Leggans presented for Council’s Consideration a Resolution Authorizing the Execution of a Revolving Loan for Infinite Access,
Corp. in the amount of $125,000.00. Finance Director Merle Hollmann spoke regarding this request. Mr. Hollmann stated that the committee met and considered this loan. Mr. Hollmann stated that the interest rate would be 3%. Mr. Hollmann stated that Mr. Black’s company is gearing up to fill several orders and they need the funds to purchase supplies, inventory and supply working capital. The company makes elevators. There would be a 7-year repayment on this loan. Mr. Hollmann stated that the Revolving Loan Committee voted unanimously to approve this loan. Mr. Richard Black and his wife Peggy Black were present to answer any questions regarding this request. Mr. Black stated that he has several contracts to fill and he will be hiring at least 8 new people and that he has already hired 6 to work on these orders. The elevators will be going to California for school projects. His business is restructured and he can now sell directly to companies and contractors. Motion by Council Member David E. Keen to Approve the Resolution Authorizing the Execution of a Revolving Loan for Infinite Access Corp. in the Amount of $125,000.00 as Presented. Second by Council Member John Howard. Yeas: Heck, Howard, Keen, Walker and Sees.
City Attorney David R. Leggans presented for Council’s Consideration a Resolution Approving an Agreement for Centrex Service. Finance Director Merle Hollmann spoke regarding this request. Mr. Hollmann stated that this is for the telephone service with SBC/ATT, which allows us to intercom within the City by just dialing 4 digits. This is a 3-year agreement so we can explore other options for services. We are only committing to 50 lines, and the City has about 108 lines. This allows us to switch over some other lines if we would want to. The cost is $2,184.77 monthly. Motion by Council Member John Howard to approve the Resolution Approving an Agreement for Centrex Services as Presented. Second by Council Member David E. Keen. Yeas: Heck, Howard, Keen, Walker and Sees.
CITY COUNCIL
Council Member David E. Keen thanked everyone that came out on Sunday to help put out the yellow ribbons. Mr. Keen stated that he wanted to thank Shelia Forristall and the Family Support Group. Mr. Keen stated that the troops have arrived in Ft. Dix, NJ and he would like everyone to come out and make them welcome when they come in to Mt. Vernon.
Motion by Council Member Ricky D. Heck to adjourn this Regular City Council Meeting. Second by Council Member David E. Keen. Yeas: Heck, Howard, Keen, Walker and Sees.