Regular City Council Meeting
March 6, 2006
The Mt. Vernon City Council met in Regular Session on Monday. March 6, 2006, at 7:00 p.m. in the Community Building at Veterans Park.
Mayor Milton R. Sees called the meeting to order and City Council Member Mike Walker gave the invocation.
The Pledge of Allegiance was given.
Roll call showed present: Council Member Ricky D. Heck, Council Member John Howard, Council Member David E. Keen, Council Member Mike Walker and Mayor Milton R. Sees.
The journals for the City Council Workshop Meeting of February 21, 2006 and the February 21, 2006 Regular City Council Meeting were presented for any additions, deletions or corrections. Motion by Council Member David E. Keen to approve the journals for the February 21, 2006, City Council Workshop Meeting and February 21, 2006 Regular City Council Meeting as presented. Second by Council Member Ricky D. Heck. Yeas: Heck, Howard, Keen, Walker and Sees.
The Consolidated Vouchers for Accounts Payable for March 2006 in the amount of $ 559,451.68 were presented for Council’s consideration. Motion by Council Member John Howard to approve the Consolidated Vouchers for Accounts Payable for March 2006 in the amount of $ 559,451.68 as presented. Second by Council Member Mike Walker. Yeas: Heck, Howard, Keen, Walker and Sees.
BIDS AND QUOTES
City Manager Roy L. Payne stated that the bids for the salt storage facility are on the agenda from last meeting. Mr. Payne stated that he would like to wait until City Engineer John Porter is present to present the results. Council concurred.
City Manager Roy L. Payne stated that bids were received for remaining lights at Lincoln Park. Wes Plummer of the Park Department presented the results of the
bids. Mr. Plummer stated that this is for the installation only of the lights, the lights have already been purchased. The bids were as follows:
Donco Electric – Eldorado, IL $ 22,987.00
All Purpose Erectors- Belleville, IL $ 18,818.00
Mr. Plummer stated that staff recommends the acceptance of the low bid from All Purpose Erectors in the amount of $ 18,818.00 for the project. Mr. Plummer stated that the estimated amount of the job was $ 20,000.00. City Manager Roy L. Payne concurred. Motion by Council Member John Howard to accept the low bid from All Purpose Erectors of Belleville, IL in the amount of $18,818.00 for the installation of the remaining lights at Lincoln Park. Second by Council Member Ricky D. Heck. Yeas: Heck, Howard, Keen, Walker and Sees.
City Manager Roy L. Payne stated that the City had received quotes for the Farm Leases. The quotes were as follows:
HAY CROP - 1 quote
Charles Allen $.20 per small bale $ 2.00 per large bale
BEAN CROP - 2 quotes
Charles Allen - $ 80.00 per acre at 62 acres $ 4,960.00
Pytlinski Farms - $ 65.27 per acre at 62 acres $ 4,046.74
M City Manager Roy L. Payne recommended the acceptance of Mr. Allen’s quotes for both the hay and bean crops. Motion by Council Member David E. Keen to accept the hay and bean crop quotes from Mr. Charles Allen as presented by City Manager Roy L. Payne. Second by Council Member John Howard. Yeas: Heck, Howard, Keen, Walker and Sees.
C City Manager Roy L. Payne stated that there were two bids received for the demolition work for properties at 525 S 15th Street, 1217 S 12th Street, 908 S 12th Street and 305 Caborn Street. The bids were turned over to Bonnie Jerdon and Tracie Brantley to open. The results will be presented at the end of this meeting.
CITY MANAGER
City Manager Roy L. Payne introduced Police Chief Chris Mendenall to make a presentation of Officer of the Year. Police Chief Chris Mendenall reported that the Officer of the Year had been chosen by staff at the Police Department and this year’s choice is Allen Carr. Chief Mendenall called Corporal Carr to the podium and presented a plaque to him for the award. Chief Mendenall read the plaque and congratulated Mr. Carr on the award. Corporal Carr thanked the staff and coworkers at the Police Department for choosing him for the award.
City Manager Roy L. Payne presented for Council’s consideration a Request for Reallocation of Funds for the 2005/2006 Budget. Mr. Payne stated that there was no effect on the Working Fund Balance. The expenditures are all funded by grants or movements of money from other expenditure line items. Motion by Council Member Mike Walker to approve the Reallocation of Funds Request for the 2005/2006 Budget as presented. Second by Council Member John Howard. Yeas: Heck, Howard, Keen, Walker and Sees.
City Manager Roy L. Payne presented for Council’s consideration a Request for Permission to Waive the Bid Procedures for Fire and Police Department Communication Update for the West Side of Town. Police Chief Chris Mendenall stated that there is a problem with communication when the police department and fire department go west of the interstate. The receiver is not hooked to the repeater. There would be a 30-foot tower located at the Municipal Building West and it would hook to the fire station on 42nd Street repeater. This would allow the departments to receive signals. The cost of the work is less than $10,000.00. Mayor Milton R. Sees stated that the funds are in the IT contingency funds and this is a safety issue for our police department. Motion by Council Member John Howard to approve the Request for Permission to Waive the Bid Procedures for Fire and Police Departments Communication Update for the West Side of Town as presented. Second by Council Member Mike Walker. Yeas: Heck, Howard, Keen, Walker and Sees.
City Manager Roy L. Payne presented for Council’s consideration a Request for Permission to Bid a Utility Crew Truck. Mr. Payne stated that this vehicle is long needed and it will replace an old vehicle in the department that is worn out. The vehicle would not be delivered or purchased until the next year budget period. Mr. Payne stated that this vehicle has been discussed in previous budget meetings. Motion by Council Member Ricky D. Heck to Grant Permission to Bid on a Utility Department Crew Truck. Second by Council Member David E. Keen. Yeas: Heck, Howard, Keen, Walker and Sees.
CITY ATTORNEY
City Attorney David R. Leggans presented for Council’s consideration the First Reading of an Ordinance Authorizing the Execution of a Lake Jaycee Lease with King City Saddle Club. Mr. Leggans stated that this is the new standard lease that all of the leases are signing. Council Member David E. Keen asked about the amount of liability insurance for the lease requirement. Mr. Keen was concerned about an accident a few years ago when a child was killed and any liability the City might have on any accident. Mr. Leggans stated that he thinks a higher amount has been requested in the amount of $300,000.00. First Reading was held.
City Attorney David R. Leggans presented for Council’s consideration the First Reading of an Ordinance Declaring Certain Items as Surplus. City Manager Roy L. Payne stated that the items are a tiller and a 9.9 HP Mercury boat motor and we would like to move them out of storage. The City has no use for these items. Motion by Council Member John Howard to Suspend the Rules to Vote on an Ordinance. Second by Council Member David E. Keen. Yeas: Heck, Howard, Keen, Walker and Sees. Motion by Council Member John Howard to Adopt Ordinance # 2006-04, an Ordinance Declaring Certain Items as Surplus. Second by Council Member David E. Keen. Yeas: Heck, Howard, Keen, Walker and Sees.
City Attorney David R. Leggans presented for Council’s consideration the First Reading of an Ordinance Granting a Conditional Use for a Home Daycare for Property at 431 S. 21st Street. The petitioning party is Kerry and Curtis Estes. Mayor Milton R. Sees asked if anyone was present to speak on behalf of the Estes’s. No one was heard. First Reading was held.
City Attorney David R. Leggans presented for Council’s consideration the First Reading of an Ordinance Vacating an Alley Within the City of Mt. Vernon. The alley is located South of and adjacent to lots 85 through 96 and North and adjacent to Lots 73 through 84 in Mannens Highland Addition. This is west of 27th Street. This alley has never been open as far as anyone knows. Motion by Council Member David E. Keen to Suspend the Rules to Vote on an Ordinance. Second by Council Member John Howard. Yeas: Heck, Howard, Keen and Sees. Abstain: Walker. Motion by Council Member David E. Keen to Adopt Ordinance # 2006-05, an Ordinance Vacating an Alley Within the City of Mt. Vernon as Presented. Second by Council Member John Howard. Yeas: Heck, Howard, Keen and Sees. Abstain: Walker. Council Member Mike Walker stated that he abstained from the vote, as he is one of the petitioners on this filing.
City Attorney David R. Leggans presented for Council’s consideration a Resolution Authorizing the Execution of a Revolving Loan for John Paul Braswell in the amount of $225,000.00. Finance Director Merle Hollmann stated that Mr. Braswell had applied for the loan and the Revolving Loan Committee had met and given unanimous approval to grant the loan. Mr. Braswell will be leasing the property to a company to operate a business. The business would be a HVAC Supply Company. The rate would be 3% for 20 years with a 10-year balloon. The City has received an assignment of a life insurance policy to cover the loan from Mr. Braswell. The amount of the loan is based on the number of jobs that the business will create and keep. The company will be responsible for creating the jobs and keeping them. There will need to be 15 jobs created and kept to allow for this amount of loan. The property is 4 acres of land. Motion by Council Member John Howard to Approve the Resolution Authorizing the Execution of a Revolving Loan for John Paul Braswell in the Amount of $225,000.00 as Presented. Second by Council Member Mike Walker. Yeas: Heck, Howard, Keen, Walker and Sees.
City Attorney David R. Leggans presented for Council’s consideration a Resolution Accepting a Quit Claim Deed for Property Located at 219, 221 and 223 South 10th Street. City Manager Roy L. Payne stated that this is property acquired in a demolition lien. Motion by Council Member David E. Keen to Approve the Resolution Accepting a Quitclaim Deed for Property Located at 219, 221 and 223 S. 10th Street. Second by Council Member Ricky D. Heck. Yeas: Heck, Howard, Keen, Walker and Sees.
City Attorney David R. Leggans presented for Council’s consideration a Resolution Authorizing an Application for a Byrne Memorial Grant, JAG in the amount of $10,181.00 from the U.S. Department of Justice. Police Chief Chris Mendenall stated that this grant is the same as the Block Grants that we have received in the past. There are no matching local funds for this grant and the money is to purchase equipment for the department. The City has received the grants for the last two years. This grant is shared with the Sheriff’s department. Motion by Council Member Ricky D. Heck to Approve the Resolution Authorizing the Application for the Byrne Memorial Grant, JAG in the amount of $10,181.00 from the U.S. Department of Justice. Second by Council Member John Howard. Yeas: Heck, Howard, Keen, Walker and Sees.
ADJOURNMENT
Motion by Council Member Ricky D. Heck to adjourn this Regular City Council Meeting. Second by Council Member John Howard. Yeas: Heck, Howard, Keen, Walker and Sees.