CITY OF MT.
VERNON, ILLINOIS
REGULAR CITY
COUNCIL MEETING
MARCH 1,
2010
The Mt.
Vernon City Council met in Regular Session on Monday, March 1, 2010 at 7:00 p.m.
in the Rolland W. Lewis Community Building at Veterans Park.
Mayor Mary
Jane Chesley called the Regular Meeting to order.
Reverend Randy Sims of Christian Fellowship Church gave the invocation.
The Pledge
of Allegiance was given.
Roll call
showed present: Council Member Dennis McEnaney, Council Member Todd Piper and
Mayor Mary Jane Chesley. Absent: Council Member Mary Burgan and Council Member
David Wood.
The journals
for the February 16, 2010 City Council Public Hearing and February 16, 2010
Regular City Council Meeting were presented to Council for any additions,
corrections or deletions. Motion by
Council Member Todd Piper to approve the journals for the February 16, 2010
Public Hearing and the February 16, 2010 Regular City Council Meeting as
presented. Second by Council Member
Dennis McEnaney. Yeas: McEnaney,
Piper and Chesley. Absent: Burgan and Wood.
The
Consolidated Vouchers for Accounts Payable for March 2010 in the amount of $
463,084.59 were presented for Council’s consideration.
Mayor Mary Jane Chesley asked if Council had any questions or comments
regarding the payables. Council Member Piper asked about item # 8, a payment to
Jefferson County Development for $50,000.00. City Manager Ron Neibert stated
that this is the third payment for our $150,000.00 fee we pay them annually.
Motion by Council Member Dennis McEnaney to approve the Consolidated Vouchers
for Accounts Payable for March 2010 in the amount of $ 463,084.59 as presented.
Second by Council Member Todd Piper.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
BIDS AND
QUOTES
City Manager
Ron Neibert stated that bids were received for the following Capital Items:
Brake Lathe, Transmission Jack and a Truck Lift. These items are for the
Equipment Maintenance Department. Mr. Neibert stated that there were 5 bids
received for the Transmission Jack. The low bid that met all specs was from
Automotive Technology, Inc. of Fenton, Mo. in the amount of $3,099.00. This item
was estimated at $5,000.00, so it came in under budget.
City Manager
Ron Neibert stated that the next item was a Portable Truck Lift. There were 5
bids received for this item also.
The low bidder on this item was Gray Manufacturing Company, Inc. of St. Joseph,
Mo. in the amount of $20,455.00. The estimate for this item was $26,044.00 so
again this item is coming in under budget.
The last
item bid was a Brake Lathe. The low bidder on this item was NAPA Auto Parts of
Mt. Vernon in the amount of $9,270.00. The estimate for this item was $11,622.00
so this item is under budget also.
City Manager
Ron Neibert recommended along with Equipment Maintenance Superintendent Mike
Shannon to accept the low bids on each item. Motion by Council Member Todd Piper
to accept the low bids for the Transmission Jack, Truck Lift and Brake Lathe as
presented. Second by Council Member Dennis McEnaney. Yeas: McEnaney, Piper and
Chesley. Absent: Burgan and Wood.
City Manager
Ron Neibert stated that 5 bids were received for the demolition of structures at
1001 Welkins, 2111 Cherry, 312 S. 5th Street, 825 South 18th
Street and 814 Williams Street. The total bids were as follows:
Rollie
Excavation - $
11,200.00
Ken Hails
- $
11,350.00
Oak Hill
Cont. -
$ 17,829.00
RCRA
- $
18,565.00
Premier Demo
- $
29,450.00
City Manager
Ron Neibert and City Engineer John Porter both recommend the acceptance of the
low bid from Rollie Excavation in the amount of $ 11,200.00. Mr. Neibert stated
that this is the second round of demolitions this year and we are still working
on the Stewart Exhaust property for later. Motion by Council Member Dennis
McEnaney to accept the low bid from Rollie Excavation in the amount of $
11,200.00 for the demolition of the five properties named. Second by Council
Member Todd Piper. Yeas: McEnaney,
Piper and Chesley. Absent: Burgan
and Wood.
CITY MANAGER
City Manager
Ron Neibert presented for Council’s consideration a Request for Reallocation of
Funds for the 2009/2010 Budget. Mr.
Neibert stated that these adjustments are to cover increases in expenditures
that are being funded by a donation, a court restitution and anti-crime fines.
The overall effect on the Working Fund Balance is a 0 decrease. Council Member
Dennis McEnaney stated they he wanted to thank the Kiwanis Club for their
donation of $2,898.00 to the Park for repair of the shelter. Motion by Council
Member Todd Piper to approve the Reallocation of Funds for the 2009/2010 Budget
as presented. Second by Council
Member Dennis McEnaney. Yeas:
McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
City Manager
Ron Neibert presented for Council’s consideration a Request for Permission to
Seek Bids Regarding an HVAC System for the Rolland W. Lewis Community Building.
Parks Director George Bryant explained that this system would be for the
offices only. There are currently systems that take care of the large parts of
the building, but not one for just the offices. Motion by Council Member Dennis
McEnaney to Approve the Request for Permission to Seek Bids for a HVAC System
for the Rolland W. Lewis Community Building at Veterans Park as presented.
Second by Council Member Todd Piper.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
CITY
ATTORNEY
City
Attorney David R. Leggans presented for Council’s consideration the First
Reading of an Ordinance Annexing Real Estate at 11650 North Wells Bypass. The
petitioning party is Mt. Vernon Raceways, Inc. City Manager Ron Neibert stated
that this annexation will help to develop the Interchange area. To develop the
infrastructure and roadways and the development of a TIF District. This
Ordinance will bring properties into the City.
This annexation is approximately 20 acres. Motion by Council Member
Dennis McEnaney to Suspend the Rules to Vote on an Ordinance.
Second by Council Member Todd Piper.
Yeas: McEnaney, Piper, and Chesley.
Motion by Council Member Dennis McEnaney to Adopt Ordinance # 2010-06, an
Ordinance Annexing Real Estate at 11650 North Wells Bypass for petitioning party
Mt. Vernon Raceways, Inc. Second by Council Member Todd Piper.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
City
Attorney David R. Leggans presented for Council’s consideration the First
Reading of an Ordinance Annexing Real Estate at 121165 North Wells Bypass.
The petitioning party is Frosty Hills, LLC. City Manager Ron Neibert
stated that this property contains right-of-way for a roadway and will take in
117 plus acres. Motion by Council Member Todd Piper to Suspend the Rules to Vote
on an Ordinance. Second by Council Member Dennis McEnaney.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
Motion by Council Member Todd Piper to Adopt Ordinance # 2010-07, an Ordinance
Annexing Real Estate to the City of Mt. Vernon located at 121165 North Wells
Bypass for petitioning party Frosty Hills, LLC. Second by Council Member Dennis
McEnaney. Yeas: McEnaney, Piper and
Chesley. Absent: Burgan and Wood.
City
Attorney David R. Leggans presented for Council’s consideration the First
Reading of an Ordinance Annexing Real Estate in the 300 block (projected) of
South Davidson Avenue. The petitioning parties are Shiloh Acres, LLC, Leon
Barnard, Marilyn K. Merritt as Trustee and Joyce Hawthorne.
City Manager Ron Neibert stated that this is a 220-acre parcel. Motion by
Council Member Dennis McEnaney to Suspend the Rules to Vote on an Ordinance.
Second by Council Member Todd Piper.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
Motion by Council Member Dennis McEnaney to Adopt Ordinance
#2010-08, an Ordinance Annexing Real Estate in the 300 block (proposed)
of South Davidson Avenue for petitioning parties Shiloh Acres, LLC, Leon
Barnard, Marilyn K. Merritt as Trustee and Joyce Hawthorne. Second by Council
Member Todd Piper. Yeas: McEnaney,
Piper and Chesley. Absent: Burgan
and Wood.
City
Attorney David R. Leggans presented for Council’s consideration the First
Reading of an Ordinance Annexing Real Estate at North Sparrow Lane for
petitioning party A. Ben Mitchell. Motion by Council Member Todd Piper to
Suspend the Rules to Vote on an Ordinance.
Second by Council Member Dennis McEnaney.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
Motion by Council Member Todd Piper to Adopt Ordinance # 2010-09, an Ordinance
Annexing Real Estate to the City of Mt. Vernon for petitioning party A. Ben
Mitchell. This is another 50+ acres. Second by Council Member Dennis McEnaney.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
Council
Member Todd Piper asked about the time frame for any other annexations we may
have coming in and the TIF. City
Manager Ron Neibert stated that he would hope that the annexations would be done
soon; he stated that he would like to have all of the annexations done by the
end of April and hoping to have the TIF done at the end of May.
Mayor Mary
Jane Chesley stated that these annexations make her very happy. Once again we
said that we were going to do something and we are doing it. This is the
progress that the City needs for our future. Council concurred.
City
Attorney David R. Leggans presented for Council’s consideration a Resolution
Approving an Agreement with Henry, Meisenheimer and Gende, Inc.
regarding
the North Davidson Avenue Extension.
City Manager Ron Neibert stated that this is the 2nd Phase of
Engineering and it should bid out next week.
Mr. Neibert
stated that Henegen and Associates of Centralia have done the design work on
this project. Council Member Dennis McEnaney asked the cost of this project.
City Manager Neibert stated that this cost would be $70,000.00 out of stimulus
money. He stated that 95% of this project will be from stimulus funds.
Motion by
Council Member Dennis McEnaney to Adopt the Resolution Approving an Agreement
with Henry, Meisenheimer and Gende, Inc. regarding the North Davidson Avenue
Extension. Second by Council Member Todd Piper.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
City
Attorney David R. Leggans presented for Council’s consideration a Resolution
Authorizing the Giving of Notice of Dangerous and Dilapidated Structures for
Properties Located at 231 Opdyke Avenue, 223 Opdyke Avenue and 116 N. 13th
Street. City Manager Ron Neibert stated that these are three more properties
that are in bad repair and need to be cleaned up. Motion by Council Member Todd
Piper to Adopt the Resolution Authorizing the Giving of Notice of Dangerous and
Dilapidated Structures for Properties Located at 231 Opdyke Avenue, 223 Opdyke
Avenue and 116 N. 13th Street as presented.
Second by Council Member Dennis McEnaney.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
City
Attorney David R. Leggans presented for Council’s consideration a Resolution
Authorizing a Substitute of Collateral Regarding High Range Designs, LLC
Revolving Loan. City Manager Ron
Neibert stated that High Range received a Revolving Loan several months ago from
the City. They would like to reassign their equipment for collateral. The
Revolving Loan Committee has reviewed and approved this action.
High Range will begin work soon and will have 8 full time employees to
begin with and hopefully will grow up to 30 employees. Their target date to
start is 6 to 8 weeks. Motion by Council Member Todd Piper to Approve the
Resolution Authorizing Substitute of Collateral for High Range Designs, LLC as
requested. Second by Council Member
Dennis McEnaney. Yeas: McEnaney,
Piper and Chesley. Absent, Burgan
and Wood.
MAYOR
Mayor Mary
Jane Chesley asked Council’s Advice and Consent for four appointments to the
Minority Affairs and Human Relations Commission. The names submitted were
Brandon Bullard, Ron Neibert, James Brown and Chris Mendenall.
These are all re-appointments for three-year terms that will end on May
15, 2012. Motion by Council Member Todd Piper to Approve the Re-appointments of
Brandon Bullard, Ron Neibert James Brown and Chris Mendenall to the Minority
Affairs and Human Relations Commission as presented. Second by Council Member
Dennis Mcenaney. Yeas: McEnaney,
Piper and Chesley. Absent: Burgan
and Wood.
Mayor Mary
Jane Chesley stated that there are still a few vacancies on some of the Boards
and Commissions that she is working to fill.
She stated that we need full Boards for all of the work ahead of the
City.
Mayor Mary
Jane Chesley reported that there would be a City Council Workshop Meeting held
Monday, March 8, 2010 at 3:30 p.m. at City Hall.
The purpose of the meeting is for reports from Dr. Kevin Settle on School
District 80, report from Dr. Mike Smith on School District 201, the 3rd
Quarter Budget Review and the Littering Ordinance review.
Mayor
Chesley stated that the Park Guide came out today and she asked George Bryant,
Parks Director to come forward and talk about the paper.
Mr. Bryant stated that it was full of activities for the spring and
summer. Arbor Day, Summer Camp, Tennis, Baseball, Softball and many other
activities are covered in the paper. It tells how to register and it explains
the many activities.
Mayor Mary
Jane Chesley spoke regarding the 2010 Census.
The forms are in the mail now for the 10 question simple forms.
She asked that people please take time to fill them out and send them
back. The City receives funding
from the Census count and we like to know just how many residents we have. Also
the schools receive funding for our children from the Census count.
CITY COUNCIL
Council
Member Dennis McEnaney thanked the Mayor for all of her work on the annexations
done tonight. He stated that her
meeting last Thursday for a Legislative Seminar with the County was very
informative and helpful. Mayor Chesley stated that this was the 2nd
meeting that they have had and hope to continue with more of them along with
County Board Chairman Ted Buck.
VISITORS/CITIZEN REQUESTS/ADDRESSES FROM THE AUDIENCE
Ms. Barbara
Green addressed Council regarding her request last meeting for a bathroom and
other items at Dawson Park. She also asked about the loud music Ordinance sign
she spoke about last meeting. Ms. Green asked what the stimulus money was and
where it comes from. She wanted to know if it could be used to build a bathroom
at Dawson Park. She stated that some attention is needed south of Tenth Street.
It needs money spent on it and things for the African American children.
Ms. Green spoke about the bumps in the roads and the holes.
Mayor Chesley stated that most of the roads had been repaired last week
after the snow. City Manager Ron
Neibert stated that the stimulus money has to be spent on IDOT road projects
only. Ms. Green asked about the Minority Affairs and Human Relations Commission
and what its duties were. City
Manager Ron Neibert explained the Commission to her and told her that if she
wanted to be involved to contact Rolland Mays.
EXECUTIVE
SESSION
Motion by
Council Member Dennis McEnaney to go into Executive session to discuss
litigation. Second by Council Member Todd Piper.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.
ADJOURNMENT
Council
returned to open session at 8:30 p.m. Motion by Council Member Todd Piper to
adjourn this Regular City Council Meeting.
Second by Council Member Dennis McEnaney.
Yeas: McEnaney, Piper and Chesley.
Absent: Burgan and Wood.